Week 5 – Productivity Wellbeing in Lockdown

As we enter the summer term, we are still unsure when this current situation will end and yet some essential school tasks and projects still need to be completed. With this in mind, we really must make sure that our staff are working well under their individual lockdown circumstances whilst being mindful of their wellbeing. Although under awful circumstances, there is an opportunity for schools to be productive and effectively complete tasks like never before. Below are a few things that leaders need to consider to make sure we are making the most out of the situation we all find ourselves in.

Understanding staff working patterns

Leaders, before you consider any of the below, you must have a clear understanding of how your staff are organising their time during lockdown; they will all have different priorities and roles at home. Being insensitive to this when setting work or chasing deadlines will do nothing for school productivity or staff wellbeing.

Consider: Holding a zoom staff meeting where all teachers discuss their personal working routines whilst at home. Doing this together will allow you to listen to everyone and offer a consensus on appropriate deadlines before the end of the meeting. Alternatively contact each member of staff individually and consider their routines. You will then have to make the decision as to whether a collective deadline or individual deadlines for the same task are more appropriate.

Monitoring Arrangements

Whether deadlines for staff are the same day or set individually, your monitoring arrangements of this work must be robust. Collecting work, checking the quality and offering feedback must be completed quickly by SLT so that morale is high and productivity remains strong.

Consider: Making sure that staff have an easy way of getting their work to you. Do you have shared platforms such as Trello, Microsoft SharePoint or an accessible server via VPN? Some of these services also allow joint editing of documents, so use this to offer feedback in real-time.

Ensuring Equitability

An important detail to ascertain is whether all teachers are working equitably at home. If some staff have completed more work than others, this could be detrimental to morale when we finally return. The easiest way to avoid this in the first instance is to ensure you are very clear of your expectations of what needs doing and how long this should take.

Consider: How are you and your SLT comparing input from staff across school? Hold SLT meetings where your leaders share the work output from each member of staff. It is possible that some staff will be doing less than others and equally as likely that some staff will be doing too much. As long as you have clearly set out your expectations, these members of staff should be contacted privately and your expectations reiterated.

Collective Working

Another great way to ensure productivity and support wellbeing is to run shared projects. Staff will largely be working in isolation now, which is an alien concept for most schools and will be affecting their wellbeing. Organising a project where staff work together (virtually) will bring back the spirit of collaboration whilst ensuring key tasks are completed.

Consider: Using what you now know about staff home-working patterns to hold a mutually convenient virtual staff meeting to initiate a project. The head or a senior leader can share the project with the whole team and then staff can break off into smaller teams to complete their tasks. Software such as Microsoft Teams allows leaders to virtually ‘drop in’ on the different teams as they discuss their task. As discussed already, deadlines for work such as this will have to fit with the needs of your staff, but allowing them to work on a collective goal will bring back the normality of usual staff meetings.

These unprecedented times are difficult for everyone, but it does not mean we cannot still be productive. As long as we are clear on our expectations, understand the needs of our staff and always have their wellbeing in mind, there is no reason why staff cannot come together and succeed in tackling some essential school-wide projects.

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